Team calendar for group events - How do we do this?
Use case:
Three hosts. 4 Different types of group events (1:many). Most of the events do not have a specific time and day or repeating pattern for when or who does the event.
Activity 1 - Always hosted by Host 1, different day/time each month
Activity 2 - Always hosted by Host 2, different day/time each month
Activity 3 - Always hosted by Host 3 (this is the only one with a repeating pattern)
Activity 4 - Hosted by either 1 or 2, different day/time each month
If Host 3 cannot host due to personal time off, either host 1 or host 2 will do the sessions.
Everything done online via Zoom so the host is important as it is connected to their account.
End users will sign up with a public facing link to the group events.
There are a total of 8 monthly group events. An assistant would be going in to set up all the events for the team each month.
Recommendations?
Wendy Perkins Shoef can't you just set this up with a one-off calendar?
Natascha Vantuykom I kind of figured it out. It's just not easy to share one team calendar for people to sign up. I have to share three calendars for the three hosts. Creating a new calendar for each event doesn't make sense. There are 8 different group sessions a month.
Natascha Vantuykom Do the one-off calendars disappear when they're over? Can you imagine how crazy the calendar page will be after a few months?
I did try to set them up but I get a message that zoom isn't connected but when I click on the link to connect it is. It is connected. We are using it for other meetings already. Probably should reach out to tech support but it's always so hard to wait when I just want to figure things out.
Wendy Perkins Shoef yes they do dissapear when they are over