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FluentCRM

Webinar email sequences ... Question ?

Hi everyone!

I’m trying to figure out the proper way to schedule an automated email sequence that is aligned with a specific future date — in this case, the date of a recurring webinar.

Here’s the situation:

  • I have a webinar that runs every month (or every two weeks).
  • When someone registers for the webinar, they should enter an email sequence.
  • The emails should be sent X days before the webinar date, not X days after they join the list.

What I want to avoid:

  • If someone signs up 1 day before the webinar, I don’t want FluentCRM to send 4 emails instantly because “delays” are relative to the subscription date.
  • I also don’t want reminders to keep sending after the webinar date is over.

Is there a way in FluentCRM to anchor email delays to a custom date (the webinar date), or to dynamically schedule emails based on a date stored in a custom field?

If not, what is the recommended automation method to handle this type of time–sensitive sequence?

Thanks for your help!

PS : May I should use automations in this case but I want to avoid having a neverending flow to build...

  • 3 likes
  • 2 comments

Norm Sash

It may be possible with some clever structure.

  1. A custom field that stores the next webinar date based on the optin date.
  2. An automation that uses a combination of wait states and conditional checks.
  3. The conditional checks use the custom field to check "within days" to determine if the next email in the sequence should be sent or skipped.

I haven't tried any of that, but I can see the possibility that it would work.

Ethan B

Thank you very much for your comment Norm,
I'm checking on a conditionnal automation + Spécific email sequences attached. I'll let you know if it worked :)